You will serve as a trusted operational partner to the CEO, bringing structure, clarity, and disciplined follow-through to executive priorities in a fast-moving, AI-native environment. This role combines executive support, documentation, planning coordination, cross-functional follow-up, and operational organization, focusing on reducing executive cognitive load while ensuring decisions, commitments, and company priorities translate into consistent action.

Key Responsibilities

• Capture structured, high-quality notes during executive, leadership, and board meetings, ensuring important decisions and context are clearly documented.
• Translate complex discussions into concise action items with clearly assigned owners, deadlines, and expected outcomes.
• Draft executive memos, meeting summaries, internal briefs, planning documents, and other leadership communications.
• Maintain organized, searchable executive documentation and information systems that provide reliable records of decisions and commitments.
• Support quarterly and annual planning cycles by coordinating materials, priorities, timelines, and follow-up activities.
• Assist with the preparation of board presentations, executive decks, planning materials, and leadership documentation.
• Track company-wide priorities, cross-functional commitments, deadlines, and deliverables to maintain visibility over execution.
• Follow up with functional leaders and teams to ensure agreed actions progress according to established timelines.
• Identify delays, missed commitments, and execution risks early and communicate them objectively to the appropriate stakeholders.
• Maintain structured dashboards, trackers, and reporting systems for ongoing initiatives and executive priorities.
• Manage executive scheduling, meeting coordination, and prioritization to help the CEO focus on the highest-impact activities.
• Coordinate internal and external communications while maintaining professionalism, accuracy, and discretion.
• Continuously improve executive workflows, documentation practices, and follow-up systems to strengthen organizational execution.

Ideal Candidate

• Previous experience as a founder, operator, builder, Executive Assistant, Chief of Staff support professional, or similar role involving high levels of ownership and execution.
• Alternatively, a strong analytical background gained through consulting, finance, research, technology, or another rigorous professional environment.
• Exceptional written communication skills with the ability to transform complex discussions into concise, structured documentation.
• Strong analytical reasoning and pattern-recognition skills with the ability to quickly understand complex business discussions.
• Experience coordinating priorities, tracking commitments, and ensuring follow-through across multiple stakeholders.
• Highly organized with exceptional attention to detail and a strong commitment to accuracy.
• Comfortable working closely with senior leadership while operating effectively in a support-focused capacity.
• Strong judgment and discretion when handling confidential executive, company, and board-level information.
• Able to manage multiple priorities while maintaining structure and reliability in a high-velocity environment.

Preferred Qualifications

• Former founder or operator experience within a startup, technology company, or high-growth organization.
• Experience supporting CEOs, founders, executives, boards, or senior leadership teams.
• Background in consulting, finance, research, technical environments, or other analytically demanding fields.
• Experience preparing executive briefs, board materials, strategic planning documents, or leadership presentations.
• Familiarity with project tracking, dashboards, documentation platforms, and executive productivity systems.
• Experience working within AI-native, technology-driven, or rapidly scaling organizations.

Professional Attributes

• Highly structured and disciplined with a strong commitment to follow-through.
• Intellectually curious with excellent analytical and critical-thinking abilities.
• Humble and comfortable contributing significant value without requiring visibility or authority.
• Precise and detail-oriented, taking pride in producing clear, polished, and dependable work.
• Proactive in identifying gaps, risks, and outstanding commitments before they become larger problems.
• Professional and discreet when handling sensitive executive and organizational information.
• Reliable and accountable, with the discipline to consistently close loops and maintain momentum.
• Comfortable operating in a support role while bringing strong strategic awareness and founder-level thinking.

Benefits and Highlights

• Opportunity to work directly within the CEO’s office of a fast-growing, AI-native organization.
• High-impact role with visibility into executive decision-making, company planning, and cross-functional execution.
• Exposure to board processes, strategic planning cycles, and company-wide priorities.
• Opportunity to apply analytical and founder-level thinking to complex executive and operational challenges.
• Significant ownership over documentation, coordination, follow-through, and executive operating systems.
• Opportunity to help establish scalable processes and execution practices as the organization continues to grow.