The Virtual Assistant will oversee the full lifecycle of operational support. From inbox and calendar management to reporting and cross-team coordination, ensuring seamless communication between internal stakeholders and external partners. This role suits a detail-oriented professional with strong project coordination, client support, and communication skills, comfortable working across tools like HubSpot, Slack, Google Workspace, and project management platforms.

Key Responsibilities

• Manage shared inboxes, calendars, and task boards (Notion, ClickUp, Asana) and uphold scheduling integrity.
• Prepare and format documents, reports, and presentations; maintain clean, accurate data across dashboards and spreadsheets.
• Support the Executive Assistant with daily administrative tasks, follow-ups, and deadline tracking across departments.
• Coordinate travel, events, offsites, and expense tracking; handle related logistics end-to-end.
• Maintain organized digital filing systems; keep records up to date across platforms (Google Drive, HubSpot, internal tools).
• Monitor process adherence; identify and propose efficiency improvements to reduce manual work.
• Conduct light research and compile briefs for leadership meetings and executive reports.
• Organize leadership meetings, team offsites, and company-wide initiatives; document action items and outcomes.
• Ensure confidentiality and professionalism in all communications.

Ideal Candidate

• Please submit your resume in English.
• Native English speaker (or professional level proficiency).
• 2+ years as a Virtual Assistant, Administrative Assistant, or Operations Support in a fast-moving, remote environment.
• Exceptional written and verbal communication; strong stakeholder management and follow-through.
• Advanced Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
• Proficiency with project management tools (ClickUp, Notion, Asana or similar) and collaboration tools (Slack, HubSpot).
• Excellent organization, time management, and attention to detail; able to juggle multiple priorities.
• Discreet, reliable, and trustworthy with sensitive information.
• Proactive, solutions-oriented mindset with a “no task too small” approach.

Benefits

• Competitive salary package (full-time)
• Unlimited PTO
• Team off-sites
• Young, dynamic culture with teammates across 25+ countries
• Fully remote work from anywhere with a supportive, global team