You’ll serve as the operational backbone for senior leadership, ensuring priorities stay on track while creating structure, efficiency, and clarity in a fast-moving, high-growth environment. This role combines executive support, operational coordination, process improvement, and cross-functional collaboration, focusing on managing schedules, streamlining workflows, supporting leadership teams, and leveraging technology to improve productivity and execution.

Key Responsibilities

• Manage complex executive calendars, scheduling priorities, and meeting coordination across multiple time zones and global locations.
• Provide day-to-day operational support to senior leadership, ensuring focus remains on strategic priorities and business objectives.
• Coordinate with internal teams, external partners, and senior stakeholders to facilitate seamless communication and collaboration.
• Work closely with other Executive Assistants to align schedules, share critical context, and support cross-functional initiatives.
• Anticipate leadership needs by proactively managing follow-ups, identifying conflicts, and ensuring timely execution of action items.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Coordinate travel arrangements, logistics, and scheduling for domestic and international activities.
• Build and maintain scalable systems, processes, and operational workflows that support a rapidly growing organization.
• Identify opportunities to automate repetitive tasks and improve operational efficiency through AI tools and productivity platforms.
• Support broader team operations when required, balancing executive support with organizational needs.

Ideal Candidate

• Proven experience supporting senior executives and leadership teams within fast-paced, high-growth organizations.
• Strong organizational skills with the ability to manage competing priorities, multiple stakeholders, and rapidly changing schedules.
• Excellent written and verbal communication skills with confidence interacting across all levels of an organization.
• High emotional intelligence with the ability to build strong relationships and navigate sensitive situations effectively.
• Experienced in coordinating across departments and working collaboratively with executive support teams.
• Comfortable balancing strategic executive support with broader operational responsibilities.
• Strong problem-solving skills with the ability to think ahead and prevent issues before they arise.
• Highly proficient with productivity tools, automation platforms, and AI technologies such as ChatGPT, Claude, or similar tools.
• Self-motivated and capable of working independently while maintaining exceptional attention to detail.

Preferred Qualifications

• Experience supporting leadership within technology, startup, SaaS, or AI-driven organizations.
• Demonstrated experience implementing process improvements, workflow automation, or operational efficiencies.
• Familiarity with modern collaboration, productivity, and project management platforms.
• Experience supporting globally distributed teams and international operations.

Professional Attributes

• Highly dependable with a strong sense of ownership and accountability.
• Proactive, resourceful, and solutions-oriented.
• Personable and approachable, with the ability to build trust across teams and leadership levels.
• Calm and effective under pressure, even in rapidly changing environments.
• Committed to maintaining exceptionally high standards and quality in every aspect of work.
• Adaptable, flexible, and eager to embrace new tools, technologies, and ways of working.

Other Requirements

• Valid passport and willingness to travel internationally up to approximately 40% of the time.
• Comfortable working within a fast-paced, remote-first environment.
• Ability to manage confidential information with discretion and professionalism.
• Strong interest in technology, automation, and continuous improvement.

Benefits and Highlights

• Opportunity to work closely with senior leadership in a high-growth AI company.
• Exposure to strategic decision-making and executive-level operations.
• Collaborative and globally distributed work environment.
• Opportunity to leverage cutting-edge AI tools and automation technologies.
• High-impact role with significant ownership, visibility, and growth potential.